"END GAME” – Summary Table

When	What	Who
At least 9 weeks before the FOE	Submits a copy of the thesis as pdf to the Graduate Office and requests the Departmental Oral Exam at the Graduate Office	Student
	Schedules the departmental exam, distributes the thesis, notifies committee members and student in writing. It is reasonable to expect that this will take about two weeks to schedule - longer at holiday times.	Grad Office
At least 7weeks before the FOE	Departmental Oral Exam
Departmental Oral Exam	Suggests two additional FOE Committee members: a member of the Physics or related department and recommends an External Examiner	Committee
	Confirms willingness and availability of the External Examiner to participate in the FOE and informs the Graduate Office (If it takes time to identify an external examiner, the seven weeks will be lengthened by the time it takes to identify the external. The FOE cannot be finally scheduled until the external examiner has been agreed to by the School of Graduate Studies)	Supervisor
At least 6 weeks before the FOE	Submits the corrected thesis as pdf to the Grad Office. Also, student must inform the Grad Office of their preference (public vs closed) for the FOE presentation.	Student
	Schedules FOE, distributes thesis to all FOE committee members, books room and AV equipment, notifies in writing SGS PhD Oral Office, the student, all FOE committee members and requests thesis appraisal from the External Appraiser	Grad Office
At least 2 weeks before the FOE	Receives the External Appraisal. Sends External Appraisal and the FOE program to the SGS PhD Oral Office, the student, and all committee members including the Chair	Grad Office
Immediately after the FOE	Provides the student with information on final thesis submission, tuition fee assessment deadline, graduation ceremony timelines	SGS PhD Orals Office
Within 1 month of the FOE (in the case of minor corrections)	Informs SGS PhD Oral Office in writing that all minor corrections have been completed satisfactorily	Supervisor
	Submits the thesis electronically according to SGS instructions. The Physics Library no longer requires a bound copy of the thesis.	Student