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Application Procedures

Application opens on October 7th. The application deadline is December 12th. The December 12th deadline is the date by which all application materials must be submitted to the online application portal; this includes all supporting documents and reference letters. (Two reference letters are required.) Applicants should complete their application and pay the $125 CAD application fee well in advance of the December 12th deadline to allow referees ample time to submit their letters.

Deadlines

MSc and PhD Programs in Physics: December 12th is the deadline to apply for admission to the MSc or PhD program in the Department of Physics. The December 12th deadline is the date by which all application materials must be submitted to the online application portal; this includes all supporting documents and reference letters. (Two reference letters are required; no more than two reference letters are permitted.) We recommend that applicants complete their application and pay the $125 CAD application fee well in advance of the December 12th deadline to allow referees ample time to submit their letters. Applications are considered complete and can be reviewed only after all documentation has been submitted to the online portal.

Erasmus Mundus QUARMEN Program: Information concerning the Erasmus Mundus QUARMEN program, including admission requirements and application procedure, is available at International Master's Programme in Quantum Science and Technology. The deadline to apply for admission to the QUARMEN program is 23:59 Paris Time on February 25th. [Note: The information on the balance of this page refers to the MSc and PhD programs in the Department of Physics only. Students interested in applying to the QUARMEN program must consult the QUARMAN page and submit their application directly to QUARMEN.]

Important Note Concerning Document Submission

The online application portal has two steps. In Step 1, applicants fill out the online application form. During this step, applicants have the option of uploading their transcripts, curriculum vitae (CV), and statement of intent, but are not required to do so at this time. Applicants can submit the online application form without these documents. The "Review" page of the application form will alert applicants in the event they are missing any required fields. If no issues are identified, applicants will click "Continue", after which they can no longer edit the form data, but are still able to append/upload documents. In Step 2, applicants will be taken to the application status page, where they will pay the application fee, view the checklist of all required material, and may append/upload any outstanding documents. After the application fee is paid and any outstanding documents uploaded, applicants will click to complete the final official submission of their application.

How to Submit an Application

Proceed to the online application portal. First-time applicants: Click “Create an Account” to start a new application. A verification code will be emailed to you. After entering the verification code, you will be invited to create a password for your account. You may save and return to your application at any point in the process. Returning Applicants: Click "Log in" to continue an application. You may view the status of your application at any time by logging into your account and viewing the status page. You can upload application materials, including transcripts, CV, and statement of intent, through the status page of your application. 

  1. Provide all biographical and educational information requested. When selecting a program of study (MSc or PhD), choose the one you are most interested in. Our Admission Committee will consider all MSc applicants for direct entry to the PhD program, so there is no need to submit more than one application. "Field of Study", "Concentration" and "Proposed Area of Study" may be left blank; you will instead give this information in the Physics-specific question form.
  2. You must identify two referees (professors or scientists familiar with your work who can evaluate your background and suitability for advanced studies and research). Two referees are required; no more than two referees will be permitted. Be sure to notify your referees that you have nominated them; also notify your referees that the application deadline is December 12th. [The December 12th deadline applies to all application materials, including reference letters.] Referees will automatically receive an email notification requesting them to provide a reference for your application; the notification will also contain instructions for submitting their reference to the online application portal. If you need to send an email reminder to your referees, you can do so through the online application portal, after you submit your application.
  3. Submit your payment. Payment of your application fee must be received by the School of Graduate Studies before your application will be considered. The application fee cannot be waived under any circumstances.
  4. Upload transcripts in .pdf format from each post-secondary institution attended. Transcripts should not be password protected. Only those applicants offered admission to the program will be required to provide official transcripts issued directly from their institution(s).
  5. Submit your statement of intent (a free-form letter, no more than one to two pages in length) and a CV. The statement of intent is an opportunity for you to describe any activities or experience relevant to graduate studies and to discuss areas of research interest. You are also encouraged to mention faculty members whose research interests you. Availability of supervision in the research area or sub-discipline of study is a factor influencing the final outcome. With this in mind, prospective students are encouraged to contemplate applications across a few subfields. If you have been a co-author on a published paper, or submitted a research manuscript, please give the full citation and/or arXiv link. If you have any experience working in a laboratory, please describe the work briefly, even if experimental work is not in your future plans. More suggestions for the statement of intent are provided on the FAQ page. Faculty research profiles can be found on the Departmental website at Research.
  6. Submit official proof of English facility, where applicable. English facility requirements and exemptions are detailed under Admission Requirements and Qualifications. The Physics Graduate Office will inform applicants whose English facility test (EFT) score is missing. Submission of an acceptable EFT score is NOT required for applicants who have completed or expect to complete a program of study at a university where the language of instruction and examination is English. An official letter from the university confirming English instruction and examination will be required, unless there is an appropriate notation on the transcript.
  7. GRE scores are not required.
  8. There is no requirement to secure a supervisor prior to application.

To proceed to the Online Application Portal, please visit:

SGS Online Admissions Application SGS Online Admissions Application